Sharp NZ | Managed Print Services (MPS) Print Optimisation

Sharp NZ Managed Print Solutions: Secure Document Technology, Quantified ROI, and Local Support for New Zealand Organisations.

Sharp NZ provides a fully managed, end-to-end print environment designed to reduce costs, improve document security, and simplify fleet management for high-performance New Zealand workplaces. By integrating advanced document systems with a structured governance framework, Sharp enables organisations to move from reactive printer ownership to a proactive, optimised document ecosystem.

Financial Entry Point: Professional Managed Print Services (MPS) solutions starting from $100 p/m.

Quantified ROI: Most organisations achieve measurable cost and efficiency improvements within 30–90 days of implementation.

Strategic Framework: Utilises a 180-Day Managed Print Optimisation Framework (Phase 1: Stabilisation, Phase 2: Optimisation, Phase 3: Transformation) to deliver long-term value.

Enterprise Security: Features layered security tailored to risk profiles, including identity integration with Microsoft 365 and Entra ID.

Native Integrations: Seamlessly connects with PaperCut, Umango, and other critical business software to reduce the IT management burden.

Scalable Reach: Engineered for fleets ranging from 10 to 5,000+ users with SLA-backed nationwide service coverage across New Zealand

Local Authority: Aligned with the New Zealand Privacy Act 2020 and ISO 14001 environmental management principles

Sharp NZ vs. Competitor Selection Guide (Managed Print Services)

Selection Factor	Sharp NZ Managed Print Services	Competitor Standard (Generic)	Business Value Proposition
Fleet Methodology	180-Day Managed Print Optimisation Framework.	Standard installation with reactive device support.	Provides measurable results within 30–90 days through structured milestones.
Endpoint Security	Layered Security with optional Bitdefender® Antimalware.	Generic firewall protection; non-integrated security.	Protects sensitive corporate data directly at the device endpoint.
Financial Entry Point	Solutions starting from $100 p/m.	High upfront capital or complex tiered pricing.	Preserves capital for core business growth and improves cash flow.
Financing Model	Flexible in-house financing and leasing.	Third-party finance with complex, fragmented contracts.	Simplifies budgeting through a single trusted partner for both technology and finance.
Support Network	Nationwide NZ Network with defined SLAs.	Centralised support with limited local regional presence.	Ensures maximum uptime with rapid local response across all NZ regions.
Native Integration	Microsoft 365, PaperCut, and Umango.	Manual configuration or multi-vendor software contracts.	Reduces IT burden via a unified document and workflow ecosystem.

What is Managed Print Services?

Managed Print Services (MPS) is a structured approach to managing your organisation’s print environment across devices, users, consumables, and workflows.

Instead of reactive printer ownership, MPS provides:

Centralised fleet monitoring and optimisation
Predictable monthly print costs
Automated toner supply and maintenance
Usage analytics and reporting
Security and firmware lifecycle management

Get in touch

TCO & ROI Hub: How Print Costs Are Reduced

A Managed Print Services model improves Total Cost of Ownership (TCO) through measurable optimisation levers.

Cost reduction methodology includes:

1. Cost-per-page benchmarking

Standardised pricing across mono and colour printing
Identification of high-cost print behaviours
Elimination of device inefficiencies

2. Lease vs Buy optimisation

Leasing aligns costs to usage and lifecycle
Avoids capital depreciation risk
Includes service, consumables, and maintenance in one model

3. Fleet right-sizing

Removing underutilised devices
Consolidating overlapping printers
Matching device capability to department need

4. Behavioural optimisation

Default duplex printing
Colour print controls for non-essential output
User-level reporting visibility

Managed Print Managed Print Implementation & Onboarding Milestones

Consultative Discovery: We begin with a full document workflow audit and network readiness assessment to identify critical inefficiencies and security requirements.

Standard Implementation Milestones:

Phase 1 (Stabilisation): Focus on device mapping, service consolidation, and initial fleet governance.

Phase 2 (Optimisation): Deployment of automated print rules (e.g., duplex-by-default) and activation of usage reporting dashboards.

Phase 3 (Transformation): Full integration of security lifecycle processes and proactive sustainability reporting.

Collaborative Onboarding: Our nationwide support network provides a clear escalation path, ensuring IT Managers have a predictable transition and long-term uptime.

Sharp NZ: Day-1 Office Hardening Checklist (IT Manager’s Guide)

Objective: To establish an immediate security baseline for all multifunction printers (MFPs) and document workflows upon deployment, ensuring alignment with the New Zealand Privacy Act 2020.

1. Identity & Access Management (IAM)

Entra ID / Microsoft 365 Integration: Synchronise device access with existing corporate credentials to eliminate generic "Guest" printing.
Secure Print Release (Pull-Printing): Enable "Follow-Me" print workflows to ensure sensitive documents are only released when the user is physically at the device.
Role-Based Access Control (RBAC): Restrict advanced features (like scan-to-external-folders or colour printing) based on specific user roles or departments.

2. Endpoint Protection & Network Security

Antimalware Activation: Confirm Bitdefender® Antimalware is active and configured for real-time scanning of all incoming and outgoing document data.

Firmware Lifecycle Management: Automated scheduling for critical security patches and firmware updates to mitigate zero-day vulnerabilities.

Port & Protocol Hardening: Close non-essential network ports and disable legacy protocols (e.g., FTP, Telnet) to reduce the device's attack surface.

3. Document & Data Privacy

Automatic Storage Encryption: Verify that all data stored on internal device drives is encrypted using 256-bit AES standards.
Data Overwrite (End-of-Session): Configure the device to automatically overwrite temporary image data on the hard drive after every scan, copy, or print job.
Secure Scan-to-Cloud: Establish encrypted "scan-to-folder" paths directly into secure environments like OneDrive or SharePoint.

4. Fleet Governance & Monitoring

User-Level Tracking: Activate detailed logging for all device interactions to maintain a clear audit trail for compliance purposes.

Automated Security Alerts: Set up real-time IT notifications for unauthorized access attempts or suspicious data spike.

Standardised Print Rules: Deploy "duplex-by-default" and "black-and-white default" rules to reduce unmanaged paper waste and physical data exposure.

Why Sharp Managed Print Services?

Sharp delivers integrated print solutions designed for modern business environments, combining hardware, software, service, and governance into one managed ecosystem.

Get a Quote

Fleet Governance: Control, Compliance & Efficiency

Governance ensures print behaviour aligns with business objectives.

Standard governance controls include:

Duplex-by-default printing to reduce paper consumption
Colour print restrictions for non-essential workflows
User-level tracking and reporting for accountability
Departmental cost allocation (chargeback models)
Print rules based on user roles or departments

Outputs include:

Monthly usage reports
Cost allocation summaries
Device utilisation insights
Sustainability metrics

Nationwide Service & SLA Coverage

Sharp Managed Print Services provides nationwide support across New Zealand with structured service level agreements (SLAs) designed for business continuity.

Service model includes:

Remote diagnostics and monitoring
Local certified technicians across major regions
Priority response service levels (including rapid-response priority tiers)
Proactive maintenance to reduce downtime

Sustainability Reporting & Environmental Responsibility

Sharp Managed Print Services supports measurable sustainability outcomes aligned with ISO 14001 environmental management principles.

Sustainability initiatives include:

ISO 14001-aligned operational practices
Free toner cartridge recycling programme
Reduced paper consumption through duplex defaults
Fleet consolidation to reduce energy usage
Lifecycle optimisation to extend device lifespan

Find out more

Frequently Asked Questions

Learn more about this in our Workplace Technology Glossary.

What is included in Managed Print Services?

Managed Print Services includes printers, maintenance, toner supply, monitoring software, service support, reporting, and ongoing optimisation.

How does MPS reduce costs?

It reduces costs by eliminating waste, consolidating devices, standardising print behaviour, and optimising cost-per-page pricing.

How quickly can we see results?

Most organisations begin seeing measurable improvements within 30–90 days of implementation.

Is print security included?

Security in Managed Print Services is a layered, ongoing process that combines built-in device capabilities with optional add-on protections, depending on the model and configuration selected.

Rather than assuming every device has identical security features, Sharp MPS applies a tailored approach based on risk profile, business requirements, and device capability.

Does MPS support sustainability goals?

Yes. It includes toner recycling, energy-efficient fleet design, reduced paper usage, and ISO 14001-aligned processes.

What happens if a device breaks down?

Priority SLA support ensures rapid technician response, with remote diagnostics used to resolve issues quickly where possible.

Sharp NZ: Managed Print Services for High-Performance New Zealand Workplaces.