Metadata‑Driven Organisation
M-Files uses metadata to organise documents by what they are, not where they are stored. Making them easier to find, manage and access across systems.
Workflow Automation
Automate tasks like approvals, notifications, and version control. Streamline business processes across HR, finance, and legal to improve efficiency and reduce manual work.
Enterprise Grade Security & Compliance
Protect your data with role-based permissions, detailed audit trails, and automated compliance rules. Meeting standards like GDPR, HIPAA, and ISO while ensuring content is secure, controlled, and traceable.
AI‑Powered Search & Intelligence
Instantly find content (even in emails or PDFs) using full-text or natural language search. Built-in AI tags files, suggests metadata, and summarises documents using the powerful Aino assistant.
Why Choose M-Files
Metadata‑driven document management, workflow automation, AI‑powered search and version control – all from a single, secure platform.
M-Files offers secure data management with dynamic access permissions, audit trails, and seamless integration with ERP and CRM systems.
It simplifies document retrieval, supports O365 collaboration, and manages various data types, while providing automated backups, archiving, disaster recovery, and compliance features.
Key advantages include:
- Simpler, efficient workflows
- Intuitive interface
- Multiple integrations and AI capabilities
- Easily assign tasks and automatically route documents
Document Management
M‑Files gives HR and payroll teams a smarter, more efficient way to manage employee documents and processes.
Say goodbye to manual filing and siloed data—M‑Files brings everything into one secure, searchable platform. Easily store, organise, and retrieve contracts, onboarding forms, payslips, performance reviews, and compliance records using metadata, not folders.
Automated workflows handle approvals, policy acknowledgements, and document reviews—saving time and reducing the risk of human error. Version control and access permissions ensure sensitive information stays protected and compliant.
See how Farmers transformed their HR processes, eliminating paper-based filing and unlocking major productivity gains across the organisation.
Get Ahead of Compliance and Security
M-Files keeps all your data secure, with security features to give you more control.
With M-Files, enterprise teams can streamline compliance processes, mitigate risks, and avoid steep penalties such as costly fines, litigation, and crippling public relations issues.
With M-Files you can demonstrate compliance to auditors, clients, and regulators with built-in tracking of document version and access histories enables rapid audits against policies and regulations.
Improved efficiency with information search.
Source: Forrester
Improved efficiency with efficient workflows.
Source: Forrester
The amount of time professionals lose every week searching for information.
Meet M‑Files Aino – Your AI Assistant
Aino is the built-in AI engine that takes M‑Files to the next level. It helps you work smarter by automatically tagging documents, summarising content, and answering natural language questions—so you spend less time searching and more time doing.
Key benefits:
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Instantly find documents using everyday language
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Automatically apply metadata to keep files organised
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Get quick summaries without opening full documents
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AI that operates securely—your data never leaves M‑Files
Aino brings the power of AI directly into your daily workflow—no integrations, no complexity, just intelligent assistance when and where you need it.
Seamless Integration with Microsoft 365
Work where you're comfortable — with smarter document control built right in.
M‑Files integrates natively with Microsoft 365, bringing powerful document management, search, and automation capabilities directly into the apps your team uses every day — like Word, Excel, Outlook, Teams, and SharePoint.
Key Benefits:
Native support for Word, Excel, PowerPoint, Outlook, Teams, and SharePoint
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Centralised access to all content—regardless of storage location
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Automated metadata tagging and document classification
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Real-time co-authoring with version control
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Unified experience across desktop and browser
What is Knowledge Work Automation?
Is your company like others where 50% or more of knowledge workers' time is spent on manual tasks that could be automated? If so, this eBook is for you!
This eBook will provide insight on how you should automate work associated with document creation, workflow management, and collaboration so that your knowledge workers are happier and your organization reaps the benefits of increased productivity, reduced risk, and the elimination of information chaos.
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