Enhanced Platform Security with M-Files.

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Make sure your security is up to standard

Enterprise-grade protection for your documents, data, and business processes.

M‑Files is built with security at its core—giving you full control over who can access what, when, and how. From advanced encryption and access permissions to audit trails and compliance certifications, M‑Files ensures your critical information stays protected without slowing down your workflow.

A Product of Sharp

Security Without Compromise

Use metadata to automatically classify content, trigger retention schedules, and ensure documents are stored, accessed, and disposed of according to policy. No more manual rules or risky shortcuts—just smart, secure automation.

With M‑Files, you don’t need to choose between collaboration and control. Enable secure sharing with internal teams, clients, or contractors—while maintaining full visibility, version control, and compliance oversight.

Secure by Design

M‑Files is hosted on secure cloud infrastructure (Microsoft Azure) and follows the highest standards in data protection:

  • End-to-end encryption (at rest and in transit)

  • Single Sign-On (SSO) and multi-factor authentication

  • Device management integration (MDM/MDM policies)

  • Secure offline access with content encryption

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“Technology alone will not improve education, but it can be a powerful part of the solution.”

Pillars of Access

We believe that data must be accessible by those who are granted access, and only by those with granted access. At all times, with no exceptions.

  • Always On
  • To whom needs it
  • Only to who should have it
  • Audit trail to prove this

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Security features for more control

Human error is often the reason for security breaches and accidental leaks.

To combat this, you need to have safeguards in the system itself to prevent such incidents – and this is exactly what M-Files provides. Proper information management practices are an essential part of your overall data security and integrity. They let you take control of your company’s and your customers’ data.

Policy Enforcement

Automate data security with metadata-driven permissions that allow fully automatic control of access (read, edit, delete, change permissions) for any particular object based on its type or attributes. Permissions change with context of your content so that e.g. when an employee changes jobs, you don’t need to worry about permissions on all the related data.

M-Files supports managing content automatically in complex hierarchical structures, as well as sets permissions automatically based on those structures and reacts to changes.

Certifications and compliances

You don’t have to take our word about keeping your data secure and private. We have numerous 3rd party certifications to prove it. And we are compliant with major industry regulations.  M-Files operates an ISO and SOC certified Quality and Information Security Management System to provide you a secure and high-quality service and takes a legal and ethical approach to its business practices at all times.

Certifications

All certifications for M-Files, find out more.

ISO 9001:2015

ISO/IEC 27001:2013

ISO/IEC 27018:2014

SOC 2 /AICPA

Comply with key regulations

All regulations for M-Files, find out more.

GDPR

HIPAA

FDA 21 CFR part 11

Eudralex Vol 4 Annex 11

SOX-404

FIPS 140-2 Level 2

FINRA SEC Rule 17a

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