Smarter Contract Management with M-Files.

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Enhance Efficiency and Mitigate Risk with M-Files Contract Management

M‑Files transforms how organisations manage contracts by eliminating manual tracking, version confusion, and compliance risks.

Using AI and metadata, M‑Files makes every contract easy to find, review, approve, and audit—no matter where it’s stored or who created it. If you have not yet adopted software to automate contract management, you may be losing a considerable amount of time to inefficiency while leaving your business exposed to risk and loss of opportunities.

Eliminate Mistakes

Use the most recent version of templates along with data pulled from other systems such as CRM and ERP technology to create contracts that are free of mistakes.

Keep Control of Files

Strong security, automatic permissions, full audit history, and version control help to protect sensitive information and minimise exposure to risk and potential penalties.

Greater Visibility

Get complete visibility into contracts and processes, and place contracts in context with related information such as correspondence, terms, dates, customer or supplier info, and other data that can help to improve contract management.

Enforce Contract Terms

Establish workflows to monitor contract terms and notify the right people when milestones occur, action is obligated, or issues arise.

Simplify Renewal and Archiving

Get alerts when contracts are about to expire and initiate automated workflows for renewal or archival.

Enable Electronic Signatures

Integrations with popular eSignature technologies make it easy to execute contracts quickly and efficiently with just a few clicks.

Store Documents

M-Files organises documents by "what" instead of "where," using metadata for quick search while keeping files in place. Users can find documents by entering keywords instead of searching specific locations.

Search and Retrieval

ind any contract within seconds simply by searching for the name of the contractor, the type of work being contracted, an invoice or job number, or by other pertinent information.

Automated Workflows

Guide contracts through workflows to accelerate reviews, signatures, and archival of executed documents. Issue assignments and notifications to personnel when action is needed, and provide updates about the status of contracts at every stage of their lifecycles.


Tighter Security

M-Files provides enterprise-level encryption and uses strict permissions to determine who can access contracts based on their role, group, project, document type, and other criteria.

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Why Manage Contracts with M-Files?

M-Files offers a smarter way to work.

By making it easier to find, access and share the right documents with the right people, M-Files eliminates frustration, wasted time and business risk of inaccessible information. By automating document-based workflows, M-Files helps streamline and simplify routine tasks so employees can focus on high-impact, highly-skilled work that yields greater outcomes and higher job satisfaction.

Collaboration is easier with M-Files. Rather than emailing attachments back and forth, colleagues can share a link to a single, authoritative version of a document that everyone can work with and comment on. Secure client portals make it easy to share information and processes with people outside the organization. With M-Files’ integrations and APIs, employees can use the platform with business and productivity tools they prefer rather than learning a new system.

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A Product of Sharp

Document Management

M‑Files gives HR and payroll teams a smarter, more efficient way to manage employee documents and processes.

Say goodbye to manual filing and siloed data—M‑Files brings everything into one secure, searchable platform. Easily store, organise, and retrieve contracts, onboarding forms, payslips, performance reviews, and compliance records using metadata, not folders.

Automated workflows handle approvals, policy acknowledgements, and document reviews—saving time and reducing the risk of human error. Version control and access permissions ensure sensitive information stays protected and compliant.

See how Farmers transformed their HR processes, eliminating paper-based filing and unlocking major productivity gains across the organisation.

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