New Zealand Managed Print Services (MPS) Cost Model: A Guide to ROI & Fleet Justification
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Many organisations know printing costs money—but few know the true cost of their print environment.
The purchase price of a printer or multifunction device is only one part of the overall investment. The ongoing costs associated with toner, paper, maintenance, IT support, downtime, security risks, and inefficient device usage can significantly increase the total cost of ownership.
A Managed Print Services (MPS) business case helps organisations understand where print costs are occurring, identify opportunities for improvement, and make informed decisions based on measurable financial outcomes.
Sharp NZ’s Managed Print Services Cost Calculator helps New Zealand organisations estimate:
Use the calculator below to understand your current print environment and create a stronger business case for Managed Print Services.
Rather than relying on generic estimates, the Sharp NZ template helps organisations build a data-driven view of their current print environment.
The template allows you to:
✓ Calculate your total cost of ownership (TCO)
✓ Estimate your current cost per page
✓ Identify hidden operational expenses
✓ Measure internal IT support effort
✓ Compare your current environment with a managed service approach
✓ Estimate potential savings opportunities
✓ Build a business case for finance and executive stakeholders
Download the template below to begin your assessment.
Download the NZ Managed Print Services Cost Model
When evaluating a technology investment, decision makers need more than equipment pricing.
A strong business case should demonstrate:
Managed Print Services helps organisations move from reactive print management to a proactive, measurable approach.
Include:
Include:
Include:
Many organisations underestimate the amount of IT time spent managing print.
Consider:
Cost per page (CPP) provides a more accurate measurement of print efficiency.
The formula is:
Total Annual Print Costs ÷ Annual Print Volume = Cost Per Page
A complete cost-per-page assessment should consider:
By understanding the true cost per page, organisations can identify opportunities to optimise their print environment.
A comprehensive MPS assessment reviews:
Identifying:
Reviewing:
Modern print environments require controls to protect sensitive information.
An assessment should consider:
A Managed Print Services approach can reduce the administrative burden on internal teams by managing:
The Sharp NZ Business Case Template helps organisations present print optimisation opportunities in a format suitable for finance, IT leadership, and executives.
The template includes sections for:
Capture:
Document:
Compare:
Evaluate:
Every organisation has a different print environment. Device mix, print volumes, workflows, service requirements, and security needs all influence the true cost of printing.
The Sharp NZ Managed Print Services Cost Model provides a structured framework to help organisations understand their current environment and identify opportunities for improvement.
Use the template to:
✓ Assess your current print costs
✓ Calculate your total cost of ownership
✓ Identify hidden expenses
✓ Understand your cost per page
✓ Evaluate optimisation opportunities
✓ Prepare a business case for leadership approval
Download the NZ Managed Print Services Cost Model
A Managed Print Services business case evaluates the financial, operational, and security benefits of moving from unmanaged printing to a professionally managed print environment.
Calculate your total annual print costs by adding hardware, toner, paper, maintenance, IT support, repairs, and other operational expenses. Divide this by your annual print volume to determine your cost per page.
Savings vary depending on the existing environment, but organisations commonly reduce costs through fleet optimisation, automated supplies, reduced downtime, and lower IT administration.
Cost per page provides a complete view of print efficiency by measuring the total cost of producing each printed page rather than focusing only on toner prices.
Managed Print Services can improve security through secure print release, user authentication, device monitoring, controlled access, and better visibility of print activity.
Whether you're replacing an ageing print fleet, looking to reduce operational costs, or preparing a proposal for executive approval, having accurate data is the first step.
Sharp NZ helps organisations across New Zealand understand the true cost of printing by combining fleet assessments, cost-per-page analysis, security reviews, and ongoing optimisation into a single Managed Print Services strategy.
Start by using our Interactive Managed Print Services Cost Calculator to estimate your current print costs. Then download our NZ Managed Print Services Business Case Template to build a data-driven proposal that demonstrates projected savings, reduced IT workload, improved security, and measurable return on investment.
Use the Interactive MPS Cost Calculator above to estimate your potential savings, then download the NZ Managed Print Services Business Case Template for a detailed assessment.
Calculate My Print Savings
Download the NZ MPS Business Case Template