Print
Management: Reducing Costs and Enhancing Sustainability
Even in a
digital-first world, printing remains essential. Uncontrolled printing costs
and security gaps can significantly impact the bottom line—especially for small
to medium businesses.
NZ companies
are focusing on secure, sustainable, and cost-effective print management.
Cloud-based solutions are especially relevant as organisations decentralise
their workforces.
Solution
Spotlight: PaperCut
PaperCut Hive is a cloud-native print
management solution that helps New Zealand organisations take back control of
their print environments—while promoting sustainability and data security.
Key
Benefits:
- Touchless
Printing & Secure Release: Enhances document confidentiality in shared
spaces.
- Multi-Site
Ready: Easy deployment across branch offices or remote users.
- Print
Analytics & Quotas: Understand and manage print behaviour to save money.
- Environmental
Reporting: Track your carbon footprint and reduce waste.
- Mobile &
BYOD Friendly: Enable printing from any device.
- Proven
Results: An Auckland law firm cut print costs by 40% and improved document
security through secure print release.
- Simple IT Deployment: Quick cloud setup with minimal infrastructure—no on-prem servers needed.
Why It
Matters for Kiwi SMEs
With over
97% of New Zealand businesses employing fewer than 20 people, the challenges of
scaling, compliance, and cost-efficiency are real. Sharp’s integrated digital
solutions help overcome common pain points like:
- Searching
through disorganised filing systems
- Delayed
invoice approvals and cash flow issues
- Uncontrolled
print expenses
- Compliance
headaches with evolving NZ regulations
- Limited
remote access to business-critical information
By deploying
M-Files, Acume, and PaperCut together, Kiwi businesses can create a seamless,
end-to-end ecosystem that boosts operational efficiency and supports long-term
growth.
Implementation:
A Practical Roadmap
- Assess: Identify your biggest operational pain points.
- Pilot: Start with one department or office.
- Expand: Roll out solutions across the organisation gradually.
- Integrate: Connect systems to enable seamless automation and
data flow.
Bringing
It All Together: A Unified Approach to Digital Transformation
What unites
these tools—M-Files, Acume, and PaperCut—is a shared goal: to eliminate
inefficiencies, reduce manual effort, and empower staff with intuitive,
intelligent tools. When deployed together, they form a cohesive ecosystem that
supports:
- End-to-end
document lifecycle management
- Seamless,
automated financial operations
- Controlled
and eco-friendly printing
At a time
when agility and resilience are paramount, these solutions are more than just
upgrades—they’re enablers of true digital transformation.
Common
Objections—Answered:
“We’re too
small” → These tools are scalable for SMBs with flexible pricing.
“Staff won’t
adapt” → Modern UX design makes them intuitive and easy to use.
“Implementation
will disrupt business” → Deployment is often phased or done outside business
hours.
The ROI
of Going Digital
Digital
transformation isn't just about keeping up—it's about getting ahead. Businesses
that embrace these solutions see:
- 35%
reduction in administrative costs
- 50% faster
document processing
- 25% better
customer response times
- 60% fewer
compliance issues
- 30% higher
employee productivity
Ready to
Start Your Digital Transformation Journey?
Sharp New
Zealand is here to help your business work smarter. Whether you're looking to
streamline your finance workflows, tame your document chaos, or rein in
printing costs, the journey starts with one step.
Let’s take
it together.
???? Contact us today to find the right solution for your
business.
