eInvoicing
Through our strategic partnership with Acume, (previously known as Streamline) Sharp provides Government approved eInvoicing software to businesses around New Zealand.

The future is here: eInvoicing
New Zealand and Australia are on the cusp of the transition to eInvoicing, the direct exchange of invoice data between suppliers and buyers of financial systems.
eInvoicing is the direct exchange of data between any two accounting systems, that makes doing business smoother, faster and safer. With less manual handling and processing, it can reduce admin, errors and delays – and help speed up processing and payment, to improve business cash flow.
Reduced Costs
Increased Accuracy
Fast Processing
Cut Down Errors
Work with reliable support
Remove Manual Handling
Improve Business Relations
Prevent Issues & Delays
eInvoicing your way
Sharp's e-invoicing is the smart way for your business to get started with automation. We have pricing and packages for all business sizes and budgets. We offer payment financing, making it easy for you to get started without the burden of high costs. You’re in safe hands.
Send and Receive
Seamlessly send and receive e-invoices.
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Apply Business Rules
Enhance your workflow by applying business rules, user roles, approval and notification schemes.
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Quick Invoice Creation
Create e-invoices quickly and easily with an automated user interface.
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Archive
Reduce archiving costs. Store your e-invoices without time limits.
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Secure
Peace of mind with powerful AWS security metrics, with segregated instances, periodic backups and disaster recovery.
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Access Anywhere
Access your e-invoice data anytime and anywhere, using any device.
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Connect
Integrate e-invoicing into SAP, MYOB, Xero, Quickbooks and any other ERP or accounting system.
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...And More
Our e-invoicing’s on-the-go updates and new features keep you up with the play.
We work with organisations large and small to lighten the back office load.
We work with organisations large and small to lighten the back office load.
The Trans-Tasman Solution
Our e-invoicing is written to comply with the Australian and New Zealand e-invoicing framework. It works, and always will.
Technology
Sharp's e-invoicing is based on high performance, always up-to-date cloud-based technologies.
Experience
Our partners have more than 15 years experience in building finance solutions, invoice processing is their home ground.
Small and medium businesses
eInvoicing brings financial, operational and strategic benefits to businesses of all sizes, by simplifying and automating the exchange and processing of invoices.
Contact us today to enable your current system to activate eInvoicing.
Large businesses and Government
As government and large businesses are mainly receivers of large volumes of invoices, significant savings can be realised through reduced processing costs. It can also reduce administrative delays and payment issues. Faster payments and more streamlined processing for your goods and services suppliers can improve trading relationships.
Discover how Sharp can help your organisation make the switch to eInvoicing today.
Frequently asked questions...
How much money can eInvoicing save my business?
There have been many studies over the years to understand the costs of manually processing invoices. They show that, based on the average time spent on physically handling each invoice and the cost of labour, a business can expect to pay from $20 to $60 to receive an invoice.
eInvoicing cuts these costs on average by at least 60 percent because it supplies source invoice data from the supplier directly into your AP or ERP system.
Want to figure out the figures for your own organisation? The Ministry of Business, Innovation & Employment has an ROI calculator on its eInvoicing website that assumes that average cost of a paper invoice is $25.67, a PDF invoice $23.01 and an eInvoice $7.63. The calculator can be modeled to match your business profile. The numbers are compelling. If you take a business processing 10,000 invoices per annum (833 per month) and only five percent of its suppliers use eInvoicing, the saving is $16,710 per year. If 60 percent of your invoices are eInvoices, the savings grow to $200,520.
Those savings are one of the reasons the New Zealand and Australian governments have got behind eInvoicing and have adopted the PEPPOL standard in both jurisdictions. As a wise man continues to say, the numbers will do the talking.
What is the difference between eInvoicing and invoicing by email?
If your business issues PDF invoices by email, you might have thought that’s pretty much eInvoicing.
Understandable, because PDF invoices are digital files and email is electronic mail. Paper isn’t used anywhere in the process.
But it’s wrong. eInvoicing is about as different from PDF invoicing as online banking is from writing cheques.
eInvoicing is the transfer of invoice data from one system to another via access point providers. In New Zealand and Australia, and in a growing list of other jurisdictions, it relies on a standard known as Peppol.
One of the big differences between a PDF invoice and an eInvoice is that the organisation receiving an eInvoice gets important data along with that is automatically captured by its accounting or ERP system. This instantly removes the overhead and costs associated with keying in and confirming things like PO numbers and bank accounts. Processing a PDF invoice is estimated to cost businesses $23, while an eInvoice will be less than $10.
eInvoicing has loads of other advantages, too, not least amongst them the undertaking from NZ government departments to settle eInvoices within 10 days.
What is Peppol?
For years corporates and multinationals have used Electronic Data Interchange (EDI) to exchange large volumes of invoice data, thus avoiding the processing overheads of paper and PDF invoices.
The EDI technology they relied on was typically bespoke and in most cases uneconomic for smaller companies. Plus, despite the establishment of industry-specific standards over the years, there was no government-mandated standard that all businesses could use.
For New Zealand, that all changed in February 2019 when the government announced it would adopt the Pan-European Public Procurement Online (Peppol) procurement document exchange standards. Peppol paves the way for all businesses, no matter how small, to exchange eInvoices with customers and suppliers. It levels the playing field by letting organisations of all shapes and sizes benefit from the faster payments, improved cashflow, reduced processing costs, improved security and financial visibility that come with eInvoicing.
What makes eInvoicing so much faster than paper based or email based invoicing?
Invoice payments to a supplier can be delayed for two main reasons. The first has to do with the business making the payment. It might be short of cash, struggling with a lockdown or unable for any number of other reasons to settle an invoice quickly.
The second is about process – the time it takes the customer to complete its accounting steps and get an invoice into its next scheduled payment run.
eInvoicing can’t do much about the first reason, but it has a powerful effect on the second. eInvoicing delivers invoice data straight into a business’ approval process for prompt approval and then into the accounting system ready for payment. All the overhead of scanning invoices or keying in data, making corrections and chasing emails or paper for approval is reduced or removed altogether, cutting the invoice payment cycle from weeks to days. That’s one of the reasons that New Zealand Government agencies have undertaken to pay invoices received as an eInvoice within 10 days, a big improvement from the 30-90 day payment cycle that most government suppliers expect.
Interested in faster payments and how we can help your business move to eInvoicing? Chat to our specialists today.
Free Download: eInvoice Calculator
Download the New Zealand Government's free invoice calculator to see how much you could be saving.
We integrate into almost anything...
You are in trusted hands.
eInvoicing draws on more than a decade of experience in business and finance processing solutions.
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